Microsoft Dynamics 365 Business Central

Turkey Localization

With more than 17 years of experience, B2F has been carrying out the legal requirements, local needs and Turkish Localization operations of Microsoft Dynamics 365 Business Central and Microsoft Dynamics NAV ERP Systems, used by more than 200 thousand business all over the world to manage business process.   B2F provides localization services for Microsoft Dynamics 365 Business Central and Microsoft Dynamics 365 Business Central. Now, let’s look at the scope of legal requirements, local needs and Turkish Localization operations. 

1. Legal Requirements

These are developments made on Microsoft Dynamics 365 Business Central and Microsoft Dynamics 365 Business Central for Turkish Tax Legislation and other legal requirements.

You can find further information about E-Invoice, E-Archive, E-Ledger and E-Delivery Note e-transformation solutions on the relevant pages. 

Reversing Entry

It must be possible to flag in the system all reversing entries that have been made in the documents and to reverse-run related accounts.

VAT Accounts and Reporting

How to run VAT accounts and generate related reports in compliance with legislation.
  • Flagging reversing entries in the sales, purchase, and service management documents
  • In reserving entries, running the accounts that are run by the original document
  • Excluding the reversed entries from the legal reports
  • Hiding the reserved entries in the documents sent to customers or vendors
  • Discounted Purchase and Sales VAT functionality
  • Export-listed VAT functionality
  • Running the Purchase Returns and Sales Returns VAT accounts
  • Reporting the Deductible VAT list and Incurred VAT list (including final-product)
  • Reports showing the sums declared in VAT1 and VAT2 returns
  • Reports containing data necessary for Form BA and Form BS returns

Bills of Exchange

Making checks and notes, which application entails significant difference in Turkey, run in compliance with local legislation.

Security Management

Following up received and furnished securities, and creating the related accounting entries.
  • Sorting out the received check and bill cards according to "endorsed" or "original ownership"
  • Fast check or bill entry directly over the note without creating check or note card
  • Creating check or bill note and then related accounting entries
  • Generating check or bill reports according to type and portfolio
  • Connecting check or bill details to Cash Flow module
  • Incorporating check or bill details in Client Credit Limit
  • Defining security card structure as received and furnished
  • Differentiating the security types (such as Cash, Non-Cash, bank letter, LC, Mortgage, etc.)
  • Keeping client and seller details in the security
  • Creating the accounting entries in the off-balance-sheet accounts of securities in desired types on the basis of security
  • Incorporating details of securities, in desired types, in Client Credit Limit
  • Sign-off system over the Workflow Module on the Microsoft Dynamics 365 Business Central and Microsoft Dynamics 365 Business Central

Production Cost Distribution

Reflecting the actual production costs on the production orders at the ends of period.

Year-End Actions and Legal Outputs

It is made possible to perform year-end closing actions and generate legal outputs.
  • Defining distribution types according to expense types
  • Entering the quantities to be distributed on the stock period basis
  • Distribution of amounts over the production orders according to working time or distribution factor
  • Accruals of Income and Expense Accounts pertaining to next period
  • Reflection and closing of the cost accounts
  • Closing of the income statement
  • Balance sheet closing and opening actions
  • Re-numbering of accounting entries
  • Printing out the Journal and General Ledger

Reporting

Ensured financial reporting free of reversing entries.
  • Income Statement, Balance Sheet
  • VAT Reporting
  • Cost center/account/project-based Accounting Trial/Auxiliary Reporting
  • Cost center/account/project-based Client/Vendor Trial/Auxiliary Reporting

2. Local Needs

Developments to enable users make use of past local application user experience.

You can find further information about E-Reconciliation solution on the dedicated page. 

Bank Credit

Manages the monitoring and recognition processes of bank credits.

Pricing Currency Unit

For the situations where, for local transactions, the prices are made in a foreign currency, but related invoice is issued in local currency.
  • Making definitions of Bank Credit and Repayment Plan in the system
  • Recognition processes of accrual entries related to the credit utilization
  • Calculation of credit repayments, and recognition process of repayments
  • Incorporating credit repayment plans in the cash flow
  • Defining the pricing currency unit to Client/Vendor and Item cards
  • Making priced price definitions
  • Displaying the price and amounts in pricing foreign currency in sales/purchase/service documents created in local currency
  • In the order forms, showing amounts in pricing foreign currency

Mandatory Field Management

Defined mandatory fields in the cards, documents and journals in the system, and ensured check before making an entry.

Exchange Rate Management

It is made possible to download exchange rates from Central Bank of Turkey, to download exchange rate types, and select the foreign currency unit type in use of currency unit.
  • Mandatory field definitions are possible for all cards, sales/purchase/service documents and all journals in the system.
  • Mandatory field definition can be made as making the field mandatory or requiring existence of one of certain selection list.
  • It is possible to define filter to make mandatory definitions effective on certain entries.
  • Cancelling mandatory fields in cards. For documents, it is enabled in the Release and Posting process. In Journals, it is enabled in the Posting process.
  • Automatically downloading the exchange rates for all exchange rate types
  • Defining the exchange rate types over the client/vendor/bank card for separate transactions and foreign exchange valuation
  • Capability to change the exchange rate date and type on the documents
  • In case of exchange rate agreements specific to a client/vendor, Capability to enter such exchange rates, and use them in the documents

Financial Leasing Management

Enables accounting entries of financial leasing transactions to be monitored in relation with fixed asset/fixture.

Purchasing Order Management

Enables management of all internal purchases.
  • Monitoring financial leasing agreement and repayment plan
  • Reflecting repayment plan into cash flow module
  • Entering acquisition costs in multiple fixed asset cards
  • Capability to enter interest accruals as additional cost and expense to fixture
  • Capability to enter the accrual, exchange rate valuation and interest invoices
  • Permitting all company personnel to create orders for purchasing service/fixture or articles
  • E-mail/webIU-supported sign-off mechanism over approval hierarchy
  • With authorizations, permitting staff to access his/her own or his/her department's requests
  • Capability to receive and compare quotations from multiple vendors
  • Converting the demands to purchase orders and status tracing over the demand
  • Linking the final approval on purchase to the approval of originator pursuant to demands
  • When purchase concluded pursuant to demand, delivering conclusion e-mail to originator
  • Capability to, if necessary, convert a service or product, as defined by originator at the beginning of purchasing process, into a fixture by the finance, at the moment of invoicing by creating a fixture card.

Expenditure Management

Enables management of expenditures incurred by external field personnel.

Detailed Costing

Capability to report all manufactured or sold products according to the cost origin.
  • Capability for field team and company personnel to enter the expense forms in the expense screen
  • Capability for company personnel to follow up their own current accounts (in terms of advance)
  • Capability to choose the cost types, cost center or payment method while entering the expense form.
  • In expense entry, capability to add the document pictures to the system.
  • Connection with E-mail/webIU-supported sign-off mechanism over approval hierarchy
  • Convenience for Finance team to complete recognition by pressing one single button after conclusion of the final checks on expense forms entered.
  • Detailed display of the cost of the all production or sales movements within a certain period
  • Capability to report the costs of the manufactured products according to raw material-labor or stock code-labor type or purchase invoice.
  • In manufactured products, capability to report the products with unlimited level down to the lowest level
  • Capability to report the merchandise according to purchase price-price difference or purchase invoice-price difference invoice

Quality Management

Management of the operational quality management processes.

Maintenance/Asset Management

Management of the maintenance processes of all equipment owned by the organization.
  • On the basis of product, definition of the sampling method, sampling number, measurement/counting types, and the identification of the expected-minimum-maximum ranges
  • Capability to make periodic tests at the receipt or during storage of raw materials/merchandise and monitoring the test results
  • Automated creation of the tests during production operations, or at the final output of the production, and storage of the test results in the system
  • Capability to add instruction/file to the test plans
  • Possibility to set the frequency of test plans
  • Following up of the all equipment/asset/fixtures inventory (purchase date, serial number, ownership, location, etc.)
  • Creation of maintenance plans Entering the maintenance plan instructions, definitions of consumables to be used/maintenance personnel
  • Creation of the maintenance schedules, and creation of periodical maintenance orders automatically
  • Capability to create unplanned maintenance orders
  • Entering the actual consumptions (material, man hours etc.), Capability to compare the planned vs actual maintenance costs

Payment Schedule

In purchases or sales, capability to record an invoice with multiple due dates.

Bank Integration (Payment)

Electronic remittance of the vendor/personnel payments to the banks.
  • In client or vendor cards, capability to define payment terms with multiple due dates instead of one single due date definition.
  • Incorporating the client/vendor movements according to installment payment plans of cash flow
  • Capability to modify the payment schedule at the moment of order/invoicing according to document
  • Calculation of the vendor/personnel payment list according to due date/aging
  • Modifications on the payment list suggested by the system (add, change amount, delete)
  • E-mail/webIU-supported approval of the payment list via Approval (Workflow).
  • Preparation of the payment file of the bans, and exporting them via e-mail/FTP
  • Preparation of the order print-out of the payment list prepared
  • Processing payment result file from banks and processing accounting/current account entries with one single button
  • In case of a non-remittance by Bank, capability to report it along with reasons thereof

Bank Integration (Check)

Enables automation of all operational process of your check/bills processes

Bank Integration (Bank Statement)

Enables automated processing of all our bank records in the system.
  • Data entry of the checks/bills received from your clients are not handled by your own personnel.
  • Instead, data about the checks, as entered by the bank, are automatically imported into the system.
  • Check/bills receipt note is automatically created in the system after entering Tax Number of and finding the company issuing the check/bills.
  • The statuses "collection/bad check" of the check/note in the bank are daily sent to the system, necessary note/ban and accounting entries are created automatically.
  • The system receives all bank movements via the file from bank (in MT-940 format)
  • In money transfers, client/vendor cards automatically match via Tax Number of recipient/sender
  • Availability of the counterpart account in the necessary accounting entries according to the transaction code (Availability of the expense account in expense transactions, etc.)
  • Avoiding duplicate entries by capturing the entries made with check/bill integration or payment integration
  • Sorting out the money transfers in different bank accounts of the same company, and therefore creating correct accounting entry.

Advanced Notification Management

Enables you create automated interaction/notification with your personnel, clients or vendors.

Advanced Subcontract Management

Enables your subcontracted productions to be followed up in terms of cost/traceability.
  • Capability to create e-mail notification based on the preset rules over the system - FOR INSTANCE: Once a delivery note issued, an e-mail is sent to fixed e-mail address of your client/sales representative/company.
  • Without logging in the system, running the daily reports during certain hours as per the defined criteria and delivery of e-mail to defined persons - FOR INSTANCE: Creation of a balance list of the clients to respective sales representatives and sending it via e-mail to said sales representative at preset day and time
  • Creation of the notification e-mails at the moment when a transaction occurs in the system - FOR INSTANCE: Once an incoming e-invoice is created, sending it to be concerned personnel via e-mail depending on the nature of e-invoice
  • Capability of pricing the subcontracted productions according to product and nature of subcontracted productions
  • Capability to transfer processed materials and issue delivery notes
  • Capability to organize warehouses specific to subcontracts, and to create automated transfer order to transfer raw materials to be used in subcontract to the respective warehouses
  • Automated consumption of the materials stored in the warehouses dedicated to subcontracts

Vendor Portal

Enables interactions with the vendor processes in the same system.
  • Manages the data flow between your vendors and you.
  • Enables timely delivery of the data, confirmations/product deliveries.
  • Uses standard web interface of Microsoft Dynamics 365 Business Central or Microsoft Dynamics Nav.

3. Turkish Localization

  • Turkish Localized First Installation Data
  • Standard Posting Groups and Account Chart
  • Turkish-translated Windows application, Web Interface and  Microsoft Dynamics 365 Business Central and Microsoft Dynamics Nav objects.

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